The problem

Transport cost is rising, but visibility is low.

When utilization is unclear, decisions become guesswork. Teams pay for extra vehicles, struggle to explain spend, and lose time every month reconciling what actually happened.

No clear cost story

Spend increases, but there is no clean daily record to explain why. Finance gets summaries. Leaders need facts.

Empty seats, wasted trips

Vehicles often run half full. Without visibility into seat usage, it is hard to right-size the fleet.

Disputes become noise

Delays, missed pickups, and billing questions turn into opinion battles. Teams rely on calls and memory.

Manual reporting overhead

Admin teams spend hours chasing data, compiling MIS reports, and still end up creating custom reports.

Solution and Outcome

Know what you are paying for, and why.

With trip records, live visibility, and WhatsApp-based communication, transport becomes measurable. Decisions get easier because the facts are always available.

Clear utilization

See filled vs empty seats and identify vehicles that are consistently underused.

Lower waste

Reduce excess vehicles and unnecessary trips by matching fleet size to real demand.

Faster decisions

Compare routes, vendors, and shifts using recorded geo-fence events and verified boarding instead of assumptions

Less frustration

Fewer calls, fewer disputes, and fewer surprises because everyone sees the same truth.

How it works

Visibility is created automatically.

Trips are generated from your daily roster. WhatsApp delivers every detail to drivers and employees. Geo-fence events and OTP check-ins create a clean record you can trust.

1

Roster goes in

Operations uploads the daily employee roster in CSV. It includes pickup and drop locations, shift times, and active days.

No manual planning required.

2

Trips are created and sent on WhatsApp

The system assigns vehicles to employees based on capacity and shift. It computes the optimal pickup or drop order and sends trip details to the driver and employees on WhatsApp, including a live map link.

No app installation. Everyone sees the same plan.

3

OTP check-in confirms who actually boarded

Each employee receives an OTP on WhatsApp. When they sit in the vehicle, they enter the OTP in chat to confirm pickup. This creates a verified passenger record for every trip.

Accountability without arguments.

4

Geo-fences start and stop trips automatically

Pickup: the trip starts when the vehicle enters the first employee’s geo-fence. Each employee gets a “vehicle is close by” message when the cab enters their geo-fence. The trip stops automatically when the vehicle enters the office geo-fence.

Drop-off: the trip starts when the vehicle enters the office geo-fence. It stops automatically when the last employee is dropped and the vehicle enters that employee’s geo-fence.

Every geo-fence event and OTP time is recorded, so reports are based on facts.

What you get every day

✓ Automatic trip start and stop through geo-fences
✓ Verified boarding through OTP check-ins
✓ Seat utilization and trip history you can audit
✓ Reports on demand through chat, without dashboards

Why this reduces cost

Once utilization and verified events are visible, you can reduce excess vehicles, fix underused routes, and resolve billing disputes using recorded evidence.

ROI

Where the savings come from

Tripkee reduces cost by making utilization visible and events verifiable. That turns billing, planning, and reporting from guesswork into a measurable process.

Better cab utilization

Identify consistently empty seats, underused vehicles, and shifts that can be combined. This helps right-size the fleet and reduce unnecessary trips.

Fewer disputes and leakages

Geo-fence events and OTP check-ins create a factual record of what happened. Billing questions become faster to resolve, with less back and forth.

Less admin work

Daily visibility, chat-based answers, and on-demand MIS reports reduce manual follow-ups and custom reporting requests.

What you can measure

These are the common metrics leaders use to track savings and control. Tripkee produces them automatically from trip events.

✓ Seat utilization by vehicle, shift, and vendor
✓ Trips started and stopped through geo-fences
✓ OTP-based boarding confirmation times
✓ Exceptions: late arrivals, missed pickups, route deviations

What you already have

Most teams can start without changing their operations. Tripkee fits into existing GPS and roster processes.

✓ Daily roster in CSV (employees, shifts, locations)
✓ Vehicles with GPS devices (or planned GPS rollout)
✓ WhatsApp numbers for employees and operations
✓ Geo-fences for office and employee home locations

Want a simple ROI walkthrough for your fleet?

We will map your current process and show where visibility and savings appear, step by step.

Pricing

Pay only for what you run.

Pricing is simple: per vehicle, per month. We share a clear quote after a short demo so it matches your fleet size and operations.

What is included

Everything needed to run trips end to end with visibility and accountability.

✓ Trip creation from daily roster (CSV upload)
✓ WhatsApp updates for drivers and employees
✓ Geo-fence based trip start and stop
✓ OTP check-in for verified boarding
✓ Admin chat queries and on-demand reports

Simple model

Per vehicle / month

You pay only for active vehicles running trips on the platform. A one-time onboarding and setup fee applies for configuration and rollout.

Final pricing depends on fleet size, GPS integration needs, and support level. We keep it transparent and easy to validate.

Get a quote

Share your fleet size, shifts, and GPS setup. We will send a clear quote and rollout plan.

Contact us for pricing

Good fit for

Teams that want control without forcing people to install and learn a new app.

✓ Mid to large corporate fleets
✓ Multiple shifts and daily roster changes
✓ GPS equipped vehicles (or planned rollout)
✓ Leaders who want measurable accountability

FAQ

Questions people ask before they switch

Short answers, based on how Tripkee runs in real operations.

Do employees and drivers need to install an app?

No. Employees and drivers interact through WhatsApp. Trip details, updates, OTP check-ins, and live map links are shared in chat.

How does live tracking work?

Vehicles with GPS send live location updates to the platform through a REST endpoint. Trips update automatically as the vehicle moves, and employees can open the live map link from WhatsApp.

What if a driver does not use the phone?

Tracking can work without a driver app when GPS devices are available. WhatsApp is used for trip communication, but trip movement and geo-fence events come from GPS location data.

How do you confirm who actually boarded?

Each employee receives an OTP in WhatsApp. When they sit in the vehicle, they enter the OTP to confirm boarding. OTP time and trip events are recorded for audit and reporting.

How are trips started and stopped automatically?

Trips start and stop based on geo-fences configured for office and employee home locations. Pickup trips start when the cab enters the first employee geo-fence and stop when it enters the office geo-fence. Drop trips start at the office geo-fence and stop after the last drop geo-fence event.

Can admin teams get reports without dashboards?

Yes. Admin teams can ask questions and request reports through WhatsApp in plain English. The system generates responses and can email outputs when requested.

How long does setup take?

Setup depends on fleet size, GPS readiness, and onboarding scope. We configure geo-fences, validate roster formats, connect GPS feeds, and run a short pilot before going live.

Is pricing per vehicle or per employee?

Pricing is per vehicle per month, with a one-time onboarding and setup fee for configuration and rollout.

Have a question specific to your workflow?

Share your current transport process and we will tell you exactly how Tripkee fits.

Contact us

Ready when you are

Reduce transport risk and cost with real-time visibility and accountability.

Trips run hands-off through geo-fences and OTP check-ins. Drivers and employees use WhatsApp. Leaders get a factual record they can trust.

✓ No app rollout

✓ Verified events

✓ Clear ROI path

Book a demo

We will map your current workflow and show where Tripkee creates visibility, step by step.

No pressure. Clear answers.